Westwood Elementary School
Parent Teacher Organization
This organization shall be called Westwood
Elementary School Parent Teacher Organization (WES PTO.)
The purpose of this organization shall be
to promote the welfare of Westwood Elementary School and the students
therein, to bring into closer relation the parents and the school and to
support the activities and programs of the school through financial and/or
(Section 1) This organization shall
be a non-profit organization. The use of funds, dues, and proceeds derived
by this organization shall be for the benefit and improvement of the
school. The funds may not be used to support any organized charitable
(Section 2) This organization shall
be non-commercial, non-sectarian, non-partisan and non-political. The
names of its members or officers shall not be used in any manner other
than in the regular work of the organization.
(Section 3) This organization shall
not seek to direct the administrative activities of the school or to
control its policies.
(Section 4) In the event of the
dissolution of the organization, a committee shall be immediately
appointed by the organization to disburse all funds on hand within thirty
days of the dissolution date. Such disbursement shall be for the benefit
of the school, under the laws of the State of Tennessee.
Membership and Dues
(Section 1) Any person in the
communities surrounding Westwood Elementary School interested in the
purposes for which this organization is established and willing to uphold
its policies and subscribe to its bylaws may become a member upon payment
of dues as hereinafter provided.
(Section 2) The annual dues shall be
$2.00 per member. Membership in the WES PTO shall be on a year to year
Officers and Their Election
(Section 1) The officers of the
organization shall be a President/Co-Presidents, 1st
Vice-President, 2nd Vice-President, Secretary, Treasurer,
Historian and Parliamentarian, who shall be chosen from among those who
are members in good standing of the organization.
(Section 2) The Executive Committee
shall consist of the President/Co-Presidents, 1st
Vice-President, 2nd Vice-President, Secretary, Treasurer,
Historian, Parliamentarian and the Principal (ex-officio). The Executive
Committee may make decisions on an ad hoc basis between meetings.
(Section 3) These offices shall be
held for one year. Elections shall take place each spring prior to the
close of the academic year. Officers shall assume their duties immediately
following the close of the elementary school academic year. Officers shall
be restricted to two consecutive terms in the office served.
(Section 4) The Nominating Committee
shall consist of two members of the Executive Committee and two persons
from the membership. The nominating committee shall select the candidates
for the offices mentioned above and present a slate of officers to the
membership at the meeting prior to the last meeting of the school year.
Election and installation of officers shall be at the final meeting.
Additional nominations may be made from the floor and voting shall be
limited to nominees.
(Section 5) All elections shall be
by majority vote. Each member present to vote shall be entitled to one
vote on each matter submitted to a vote of the members.
(Section 6) Any vacancy may be
filled by a majority vote of the Executive Committee. The newly appointed
officer would serve for the remainder of the current term.
(Section 7) The principal of
Westwood Elementary School shall be an ex officio member of the Executive
Committee. Furthermore, the principal shall be the official representative
of the school and shall present all suggested projects to the proper
school officials for approval.
Duties of Officers
(Section 1) The President shall
preside at all meetings of the organization and of the executive
committee, shall appoint the committees and committee chairmen, and shall
perform all other duties pertaining to the office.
(Section 2) The 1st
Vice-President shall take charge of all responsibilities of the president
in his/her absence. He/she shall also work in any capacity delegated by
the president and executive committee for the fulfillment of all school
related activities, fundraisers, etc.
(Section 3) The 2nd
Vice-President shall be responsible for membership and any program
segments of regular meetings. He/she shall work with teachers to correlate
PTO meetings with school programs and shall perform other such duties as
may be delegated.
(Section 4) The Secretary shall keep
a complete record of the proceedings of each meeting and read the minutes
for approval, and shall perform other such duties as may de delegated.
(Section 5) The Treasurer shall
collect all dues and money forthcoming from any and all projects and make
a clear record of the same and report thereon to the membership whenever
called upon to do so. The Treasurer shall pay all bills and accounts
against the organization when properly certified. Two signatures will be
required on all checks. The Treasurer is responsible for financial
integrity, monthly report of income and expense and year-end reporting of
income, expenditures and remaining balance.
(Section 6) The Historian shall be
responsible for pictorial accounts of school related activities and shall
perform other such duties as may be delegated.
(Section 7) The Parliamentarian
shall govern this organization in accordance with Roberts Rules of
Order, Newly Revised in all cases which are applicable and are not
inconsistent with these bylaws. A Teacher Representative shall hold this
(Section 8) The Executive Committee
may transact business of the organization up to $500.00 if necessary.
However, no action shall be in conflict with that taken by the voting body
of the organization.
(Section 1) Committees are formed to
provide a specific service for one year or more. Committees may be
appointed or dissolved by the Executive Committee.
(Section 2) Coordinators support
service functions within the school and representatives serve as liaisons
(Section 1) The organization will
meet on a regular basis. The dates of the meetings shall be flexible so as
to adjust to the school calendar.
(Section 2) Members present at a
duly called meeting shall constitute a quorum.
(Section 3) The privilege of holding
office, making motions, debating and voting shall be limited to
representatives of the organization whose dues have been paid.
These bylaws may be amended at any regular
meeting of the organization by a two-thirds vote of the members present
and voting provided the proposed amendment has been presented through the
executive committee and has been read at the previous meeting of the
Robert’s Rules of Order, Newly Revised,
shall govern the WES PTO in all cases to which they are applicable and in
which they are consistent with these bylaws.
Presented for approval of Membership